Are you looking for a catering venue? Deciding the best event space venue for your event is critical to your catering’s overall success. It takes time, but it doesn’t have to feel overwhelming. It’s actually a fun challenge.
Assuming you have already identified the type of event space you are planning and its purpose, many other factors must now be considered as you select the venue itself. And unless logistics and time absolutely prevent it, every event planner should conduct a site inspection before contracting any venue.
The following article will help guide you through steps in choosing event space.
- Identify dates. The first step is to check the calendar because timing will influence many decisions. Questions to consider:
- When are your guests most likely available to attend based on their schedules?
- What venues have appropriate and available space for those times?
- When is the best time for your management team to hold the event?
- Scope out different locations. Once the date(s) is narrowed, it’s important to identify the locations where to hold the event. A hall is usually the most popular event space where people hold events, it’s not the only option. This is a time to be creative in your thinking. Consider the following:
- Based on the theme of your catering, what 3 best locations come to mind?
- Where would your guests prefer to attend this event?
- Other than a hall, what unexpected locations could increase the RSVP rate?
- Find the right event space. The venue must have an appropriate space for the type of event an organization plans to hold.
- Does the event venue meet the spacial criteria of your program?
- Can the venue accommodate your production, entertainment, A/V, sound, and other technical needs?
- Does the condition of the facility reflect the high standards of your event?
- Build a menu. Food & beverage are probably just as important as the function itself. Although people don’t attend events for the sole purpose of getting a free meal, they do want to leave an event satisfied with a sufficient menu. If this doesn’t happen, it’s a reputation that will follow the event planner…
- Contact Pure Catering to arrange an obligation free quote and menu plan – 07 54350019
- Consider service and image. A caterers reputation for service is critical. This is often the difference between holding a good event and producing a great event. The way a caterer manages its staff will always be remembered.
- What is the tenure of the manager, catering manager and executive chef?
- Will the management treat you like a VIP client or one of multiple programs?
- How much flexibility is the venue willing to extend to you?
- At Pure Catering we take service and customer service very seriously and only use the best staff, even if we have to pay more!
- Calculate your budget. With an open-ended budget, anyone can plan a great event. But your financial resources are limited. An event planner can always plan a great event with any reasonable budget.
- Do the venues fall within your budget parameters for space, technical and catering expenses?
- Have you negotiated a favorable rate for services and demonstrated the value your role?
- Have you allowed flexibility in your budget in case line item expenses exceed plan?
